NOTIFICATION ON TEMPORARY LIFT SYSTEM REPLACEMENTS IN EAST TOWER, UMMC (DURATION: 1 JUNE 2025–24 JANUARY 2026)

3 June 2025

CIC/CIR/RES/2025/06

Dear all valued Sponsors and CROs,

Greetings from CIC.

NOTIFICATION ON TEMPORARY LIFT SYSTEM REPLACEMENTS IN EAST TOWER, UMMC (DURATION: 1 JUNE 2025 – 24 JANUARY 2026)

With all due respect, the above matter is referred to. 2.

It is hereby notified that the Lift System Replacement Works in the East Tower, Universiti Malaya Medical Centre (UMMC), are being implemented according to the replacement implementation schedule, which will involve a total of eleven (11) lift units, with a breakdown of nine (9) lift units in the East Tower and another two (2) lift units on the covered walkway connecting the Main Tower with the East Tower from 1st June 2025 until 24th January 2026 as follows:

Implementation Phase	Lift Position			No. of Units	Date of Implementation	No. of Days
Implementation Phase	Main Lobby Lift	Service Lift	Link Bridge	No. of Units	Date of Implementation	No. of Days
Phase 1	1,4 & 5	9 (TSSU)	1A	6 units	01/10/2025–24/01/2026	115 days
Phase 2	2, 6 & 7	3 (Garbage) & 8 (UPAS)	2A	01/06/2025–24/09/2025	01/10/2025 – 24/01/2026	115 days

3. During this period, two (2) lifts will remain operational for public usage in East Tower as usual, while one (1) lift will be designated for trolley usage according to a schedule. This may cause some inconvenience and could potentially affect clinical research activities due to logistical limitations. To ensure smooth movement and minimize inconvenience, CIC respectfully submits a formal request to designate Lift No. 2 as a priority logistics lift during specific time slots to support the following essential clinical research activities, especially daily logistics operations requiring lift access, including:

Receiving and delivering critical patient samples (blood/urine) and laboratory test results by Principal Investigators, Co-Investigators, Study Coordinators, Research Assistants, researchers and external couriers
Delivery and collection of patients’ study files
Transport of clinical supply stock (e.g., blood tubes, syringes, gauze swabs, containers)
Collection of clean linen and delivery of soiled linen
Collection of patient label forms, appointment cards, and patients’ visit books
Handling of research material shipments via external courier services
Study binders movements during Monitoring Visits

4. We are aware of the possible impact on your scheduled activities and would greatly appreciate it if you could plan your visits accordingly. In line with our operational needs during the above period, schedule for the use of Lift No. 2 can be referred to in the following schedule:

Schedule Lift No. 2 for CIC Operational Activities	Day	Time
	Monday to Friday	12:00 p.m. to 2:00 p.m.
	Tuesday and Thursday(Additional Time Slots)	Morning Session: 10:00 a.m. to 11:00 a.m. Afternoon Session: 3:00 p.m. to 4:00 p.m.

o Please refer to the above schedule for the designated time slots allocated for logistics and goods movement.

o Priority usage will be given to senior citizens, persons with disabilities, and essential service staff during peak hours.

o Strict adherence to the schedule is required to avoid congestion and ensure efficient operations.

o Staff and visitors are encouraged to use the stairs for short distances to reduce waiting time.

o Please cooperate with the security and UMMC Engineering Department for any guidance or support.

We appreciate your patience and cooperation during this time and apologize for any inconvenience caused.

Thank you for your kind cooperation.